Among other things, we specialize in company and office relocations. There is a reason for this, because moving an entire company requires thorough planning in order to minimize downtime. The move should also be as stress-free as possible for the employees.
But what should you bear in mind when planning an office move? We have put together a few points, but we are also happy to help you personally.
Appoint a relocation officer:
Designate a person or team responsible for planning and coordinating the move.
Set a moving budget:
Determine a budget for the move that covers all costs for transportation, packaging materials, IT infrastructure, etc.
Set a date:
Determine a relocation date that best suits the company and its employees and plan accordingly.
Create inventory:
Make a list of all the furniture, equipment and other items that need to be moved to ensure that nothing is forgotten. Sort out what is no longer needed and hire a company to dispose of it.
Select a removal company:
Looking for a reliable removal company that has experience with office removals.
Create a relocation plan:
Develop a detailed relocation plan that includes all the steps from preparation to transportation and installation at the new location. The removal company can also provide support here.
Communication:
Inform all employees in good time about the move date and the associated changes.
Packing:
Start packing items early and. With us, you can also book the packing if required. For example, it makes sense to hire a removal company, especially for achives. With special rollable shelves you can.
Labeling and guidance system:
Make sure that everything is properly labeled to facilitate unpacking at the new location. We always use our color coding system for project relocations. This ensures that the removal goods are clearly labeled and can be quickly and reliably assigned.
IT infrastructure:
Coordinate the relocation of the IT infrastructure, including computers, servers, telephone systems and network components, to ensure that everything is ready for use at the new location on time. It makes sense to hire a reliable service provider for the IT relocation.
Follow-up:
Don’t forget to leave the old location properly, terminate contracts and change your address with the relevant authorities.
